Products

• The Housing Director
• MyHousing
• MyHousing DeskStaff
• The Conference Host
• GuestPass Tracker
• Telephone Billing Module
• Data Interface Module (DIM)

• Conduct Coordinator (CoCo)
• The Judicial Officer
• MyJudicial
• GuestPass Tracker
• Data Interface Module (DIM)

• flexPARK
• Sports Camp Manager
• Telephone Billing Module
• Data Interface Module (DIM)

• The Conference Host

The Housing Director Features

The Housing Director allows you to manage all aspects of your operation in one piece of user-friendly software. A daily summary screen even tells you exactly what you need to know on any given day! A fairly-inclusive listing of the features follows - broken down into the following categories: Student data, Facilities, Occupancy, Billing, Discipline issues, Reports, Information Dissemination, Historical data.

If you have any questions, please contact us. or simply download a copy and see for yourself that The Housing Director is your BEST choice for residence management software!

Student Data

• Maintain student personal information
• Import one student from your campus-wide student information system (when a student shows up in your office asking for housing, and they are not already in the housing database)
• View where a student lives today, along with their phone, po box, etc.
• Track permanent, off-campus and secondary addresses for a student
• Create unlimited user-defined fields for your students (these fields are importable and exportable)
• Flag a student if flag criteria is met
• Customizable student notes section for storing notes for each student
• Date-based log entries can be tied to mail-merge letters and emails
• Mass-editing of student data, including custom data fields (based on filtered query)
• Set flags for students that are triggered by any filter criteria you specify
• Set certain fields as Private for a student
• Local phone, p.o. box and net port ID are taken from their room or bed assignment
• Track student dining plan history and dining point/dollar transactions
• Floor staff data linked to student data (if staff member is a student)
• View photo of student
• Track a student's status (1st year, returning, transfer, etc.) and class status
• Track key numbers, plus when and if the key was returned
• Track major, GPA, credit hours accumulated, etc.
• Store when housing application was received by time frame
• Track the dependents of a student
• Store all room requests, prioritized by the student
• Import a new student from your campus-wide student information system

Occupancy

• All hall/floor/room/bed/student custom fields are time-frame-based
• Advanced waiting list management
• Automatically (or manually) create room assignments - 7 ways to make an assignment, taking both student-based and room-based approaches
• Automatically (or manually) assign roommates to each other (built into the AutoAssign process)
• Track scheduled check-in date versus actual moved-in date
• Track room assignments that students were assigned to but never occupied (otherwise known as "ghost assignments")
• Manage who is eligible for housing based on whether the housing deposit has been paid
• Auto-assign first to an MS Excel spreadsheet for review
• Auto-assign process matches students as roommates and students to rooms simultaneously for best results
• Create assignments automatically for any filtered list of students
• Create a filtered set of rooms, based on standard or custom attributes of halls/floors/rooms, to be used for auto-assigning
• Group rooms together into suites
• Manage a web-based room selection process
• Make concurrent time-frame based and monthly assignments
• Track how many terms/semesters a student has lived on campus
• Manage room vacancies
• Assign to the bed level
• Make beds inactive (this can help manage overflow housing)
• Automatically determine whether a student is supposed to receive housing based on data imported from your campus-wide student information system, like if their housing deposit has been received
• Track multiple room changes for each student, including a room change report for a given period of time - no need to repeatedly print full rosters!
• Assign for an unlimited number of time frames (Winter Intersession 2004, Spring 2004, Summer 2004, etc.)
• Manage a room lottery system via random number, accumulated credit hours, number of semesters in housing, GPA, or first-come-first-served priority
• Quickly and easily switch rooms for a student or swap rooms for 2 students (one-step process even pro-rates their bills automatically!)
• Quick cancel room process uses daily pro-ration or user-defined pro-ration tables
• Verify roommate requests to make sure they match each other - and resolve any conflicts
• The ‘Assign by Room Screen’ includes the names of currently assigned students for the selected room
• Track student proxies and date for lottery
• Print room contracts automatically (or manually) as assignments are made

Facilities

• Keep track of features of residence halls, floors, rooms, and beds - such as accessibility, private bath, special interest or any other special features you may have
• Mass-editing of room data, including custom data fields (based on filtered query)
• Prioritize and assign maintenance problems
• Track room inventories, including damaged and missing items
• Print work orders
• Upon request, printing a work order automatically changes the status from ‘Open’ to ‘In Progress’
• Track room conditions
• Phone Number field can be associated with rooms or beds
• Enter multiple basement floor levels for rooms that house students

Billing

• Automatically bill students for your charges upon assignment (per your request)
• Export billing charges/credits to your campus-wide financial system with the Data Interface Module and real-time interface
• Pro-rate bills on a basis that YOU decide!
• Set the first date for which charges for a time frame may be exported
• Bill certain room types monthly, to accommodate faculty, etc.
• Pro-rate dining plan fee when student switches dining plans
• Mass editing of student billing information and assignments (You can also mass edit assignments without altering billing)
• Bill for utilities
• Manage payment plans
• Automatically calculate and then notify students of damage billing for personal and common-area damage
• Base room billing/fees on number of occupants in room if desired
• Assign damage billing costs to any group of students, not just those in a specific hall, floor, or room
• Generate billing credits

Discipline

• Manage student discipline issues (including sanctions)
• Manage support and professional staff issues such as absences and discipline
• Customize an unlimited number of violations and sanction types to match your campus needs
• Assign an unlimited number of violations and sanctions to each incident

Reporting

• Prepare customized reports (using a sophisticated query generator) to view on screen, to print or for export
• Generate report with groupings, subtotals, grand totals, headers/footers, etc.
• Query generator is extremely powerful without user needing to know any SQL
• Certain reports allow you to specify dynamic day/month ranges, so you can save a report that always looks at the past month instead of having to filter on specific dates
• Built-in Vacancy Report on the ‘Room Assignments Overview’ screen
• Ability to export reports specifically for use in an external mail-merge document - like MS Word

Information Dissemination

• Notify students via letter regarding roommate assignments, vandalism charges, discipline issues & billing utilizing mail-merge features
• Notify students selected in a query via letter or e-mail of anything - such as event notification, construction warnings and service lapses. (For example if Alexander Hall will lose water pressure from 1-2, you can e-mail all residents of that hall!)

Miscellaneous

• Daily Summary screen includes current occupancy statistics by hall and overall, such as males and females in residence, open spots, and % occupied.
• Save records from one year to another in a historical file
• Import and export to and from delimited text files, including those delimited by a TAB
• Ability to import custom student data fields
• Export reports to delimited text files or HTML files
• Ability to export reports specifically for use in an external mail-merge document such as MS Word
• Import each student’s photo file name
• Print mailing labels and key envelope labels
• Set user security privileges for various parts of the program (Full, Read Only, or Hide)
• set privacy fields per student
• create user groups
• passwords stored in the database using AES encryption
• customize grid layouts for each user
• customize which room fields will be displayed alongside the room number when selecting a room from a drop-down

Back to The Housing Director Information